Privacy Policy

The Elmfield Institute respects your rights and data protection laws. This privacy notice explains how we do this.

How we use your personal information

We use personal information to run our business. We have set out below the categories of personal information that we collect, the specific ways in which that personal information is processed by us, the legal bases which permit us to do this, and the types of partners with whom we share your personal information.

What information do we collect?

We collect and process personal data about you when you attend our events, sign up to receive information from us, and when you interact with us and our site. This information includes:

  • Your name and contact details
  • Your marketing preferences, including any consents you have given us
  • Your payment details

How do we use your information?

We use your information as follows:

  • To send you news and information about our organisation if you have requested it from us
  • To fulfil our contract with you when you attend our events or engage us to provide professional services to you
  • As required to conduct our business and pursue our legitimate interests, in particular letting you know about our related services by email in accordance with your marketing preferences and law relating to direct marketing
  • Sharing your personal information with our selected suppliers and in order to comply with legal obligations to which we are subject

How will we share your information?

We only share your personal details with our technical service providers (such as our email host and CRM database) as reasonably required to carry out our business.

We will also share your personal information if required by the law or any official authorities, and if we think it is necessary to in order to protect our rights, property, or safety of our staff or clients. This includes sharing information for the purposes of fraud protection and credit risk reduction.

Giving and withdrawing your consent, and updating your personal information

Where your consent is required for us to process your personal information, we will ask for your consent at the point at which you provide your data. You have the right to withdraw that consent at any time. You can also update your personal information at any time. If you wish to do either, contact us at jane.shaw@elmfieldinstitute.com.

Storing your personal information

Your personal information will only be transferred outside of the European Economic Area where reasonably required to carry out our business. When transferring information to others, we ensure that appropriate and suitable safeguards and technical measures are in place to protect your personal data, and that transfers of your information are limited to the necessary minimum.

We will only keep records of your personal information for as long as is reasonably necessary for the purposes for which we have collected it, and in order to comply with any statutory or regulatory obligations in relation to retention of records. We respect requests to stop processing your personal data for marketing purposes. This includes keeping a record of your request indefinitely so that we can respect your request in future.

Your rights

You have the right to request access to and rectification or erasure of personal information, the right to restrict processing of your personal information, and the right to object to processing of your personal information. You have the right to object to your personal information being processed on the grounds of our legitimate interests.

You have the right to object to us sending you direct marketing and profiling you for the purposes of direct marketing.

You can contact us by email at jane.shaw@elmfieldinstitute.comin relation to any of the rights described in this paragraph, or if you have any questions regarding this privacy notice.

You have the right to lodge a complaint regarding our processing of your personal information with a data protection supervisory authority in a country where you live, work, or where you believe a breach may have occurred. In the UK, that is the Information Commissioner's Office.

Contacting us

The data controller for our sites and services provided by us is Elmfield Courtyard Enterprises Limited. We can be reached at jane.shaw@elmfieldinstitute.comor by post at 23 Moyallan Road, Gilford, Craigavon BT63 5JX.

Keep Up To Date

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